Email to Fax

If you need to send faxes but cannot justify spending money or using office space and resources for a fax machine, many online service providers now exist that allow you to use your own email account to send faxes. Here are the steps to email to fax.

Steps

1. Search online for email-to-fax service providers or try asking business colleagues which providers they use or can recommend. A few examples are FaxPipe, MetroFax, and MaxEmail. Sign up with your chosen service provider.
2. Pay any required fees for the email faxing service. These fees can vary from monthly fees to cost per faxed page and may include a setup or activation fee. Check with your email-to-fax provider to find out how much and when they charge customers.
3. Choose to send and/or receive faxes by email in PDF or TIFF file format if necessary. Install any software required to read these file types, such as Adobe Reader for PDF files, on your computer.
4. Open a new blank message in your email.
   • Type the fax number you are sending a fax to as specified by your service in the "To:" field of the email. Within the United States, this can be in the form of a 10-digit number without spaces or any punctuation marks to separate the digits.
   • Add the "@" symbol after the recipient's fax number.
   • Type the domain name of your email-to-fax service provider after the "@" symbol. A hypothetical example of a domain name is yourfaxservice.com.
   • Use commas to separate multiple fax recipients being sent the same fax.
5. Include 1 fax cover sheet if you need to send it. Add the cover sheet in the manner specified by your service provider. This could mean typing it into the body of your email message.
6. Attach the file(s) you wish to fax to your email. Send the email. Your email faxing service will convert attached files into fax documents and send them to the recipient's fax machine.

Tips

• Test an email-to-fax service by using their free trial if they offer one. This can help you get an idea of how the particular service works and whether you feel comfortable using it.
• Email faxing services often include receiving faxes by email. You may also get to choose a fax number that is toll-free or in your local area code so any incoming faxes do not interfere with your existing phone line.
• The advantages to using email for faxes include being able to send and receive faxes anywhere and at any time.
• Depending on which email-to-fax service you choose, software may need to be installed on your computer before you can accomplish email faxing.

Warnings

• Be sure to check what your provider's exact procedure is for sending faxes by email as the steps may vary from what is listed here. Contact your email-to-fax provider if you have any questions on how to use their service.

Things You'll Need

• Computer
• Internet access
• Email account
• Service to send faxes by email
• Credit card or other payment method
• Software
• Recipient's fax number
• Fax cover sheet
• File(s) to fax

Related Articles

• Send a Free Fax
• Fax Without Using a Fax Machine
• Use An Online Fax Service
• Fax over the Internet
• Send a Fax from Google Docs

Sources and Citations

• http://www.savetz.com/fax/
• http://www.faxpipe.com/how_it_works.html
• http://www.maxemail.com/max/email-to-fax.html

See also

• Ask for a Letter of Recommendation Through Email
• Send a Google Hangouts Invite
• Email Teachers
• Trace an Email
• Email a Professor
• Email Audio Files
• Set Up a Disposable Email Address
• Write an Email to a Friend
• Create an Online Portfolio
• Know if Someone Is Invisible to You on Yahoo! Messenger

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What links here

• Fax Without Using a Fax Machine