Package Books for Shipping

Although not the most fragile of objects, books still need to be packaged properly in order to ensure that they undergo the shipping process without damage. Butcher paper and strapping tape alone are not sufficient, and, for hardcover books, neither are padded envelopes. Luckily, it's easy to learn how to package books for shipping so that they arrive in the same condition as they were mailed. With proper precautions and packing material, your books will arrive with little or no damage!

Steps

Packing Books

  1. Wrap the books in plastic to protect them from water damage. A zip-locked bag is perfect if you can find one large enough; add extra padding by sealing a zip-locked bag most of the way, inserting a drink straw into the gap, blowing, and quickly sealing the baggie shut to keep the extra air inside. Plastic newspaper delivery sleeves are also the right size for many books. Put the book in the bag, fold over the top of the bag, and seal it with packing tape. Otherwise, wrap the book in a grocery store produce bag or other plastic bag and tape the edge closed.
  2. Small books. If shipping a single book in an envelope, you can cut two pieces of plain cardboard, the size of the book or slightly larger. Sandwich the book between them to protect the cover. (Use plain cardboard rectangles, as cardboard with print or stickers may stick to the book, or transfer print onto the cover.) If the book is fragile or valuable, use a small box instead. [Image:Package Books for Shipping Step 1 Version 2.jpg|center]]
  3. Wrap in paper. Wrap brown paper, newspaper, or wrapping paper around the plastic and cardboard protectors, then tape them in place. This secures the cardboard in place.
  4. Choose a container. Pick a container with some extra room for packing material around the edges.
  5. If you have a major shipment, choose sturdy boxes and double-check the weight capacity. Ask a bookstore for a standard-size book box (which people also use during moves) for an idea of the maximum size.
    • Research rates. The US Postal Service provides free Priority Mail boxes, but the shipping rate is much more expensive than Media Mail.
  6. Line the bottom of the box with padding. Bubble wrap, packing peanuts, and crumpled plastic bags are lightweight options. Crumpled newspaper works too, but the weight may add a bit more to shipping costs.
  7. Pack the books. Pack the container based on how many books you have to send:
    • If you only have a few books, pack them flat in a box, with the cover facing up or down. Separate each book with padding (see below).
  8. Fill the remaining space in the box with padding. Pack this material tightly on all sides of the books until they don't shift.
    • If you have the space, separate all books with their own layer of padding. One way to do this is to sort the books by size, in stacks, and wrap each stack in bubble wrap.
  9. Tape securely. Close the box lid. Get out your packing tape and run it halfway up one side, across the lid, and down the other side. Repeat with a second piece of tape in a cross shape. Cover any flap or opening with packing tape, to prevent something catching on it and ripping it apart. For extra protection, tape along each edge seam of the box as well.
    • Don't tape more than necessary. It's a nuisance if the recipient has to cut off yards of tape to get to the book.
    • Weaving the lid flaps together is not a good substitute for tape. Book publishers and bookstores do not weave the flaps together; they lay the flaps flush and tape them with strapping tape.

Sending the Books

  1. Address the package. If your address label was printed on plain paper, it may tear in transit. Tape down the entire label with clear packing tape. Leave bar codes bare, since tape can make them more difficult to scan.
  2. Ask for media postage rates. Many postal services offer a discounted price for shipping books. This includes the US Postal Service's Media Mail option, which is much cheaper than a regular package.
    • If you paid for postage with stamps, you can still ask for a shipping receipt at the post office. This proves that you gave your book to a human, and therefore that your package was approved as valid.
  3. Tracking numbers are now provided free, but buy postal insurance if you are shipping valuable books.

Tips

  • Damage usually happens to the corners of hardcover books, which can get bent (or "bumped," as they say in the book trade). Pay special attention to padding around these corners.
  • Many commercial bookstores have extra packing material that they will give you if you ask nicely. Ask for a lot, and keep the extra in a trash bag ready to pour into boxes when you need to ship something.
  • Many postal services offer a cheap "delivery confirmation" option, which will notify you when the package is delivered.
  • If you're reusing a box, you can make it look nice for the recipient by turning it inside out. Just find the seam where the box is glued together, cut it apart with a knife, turn the box inside-out, and tape over that seam and then all the edges.

Warnings

  • If you sell books on the Internet, make sure the buyer has no complaint. It isn't the post office's fault if a book arrives damaged if the sender didn't package it properly.

Things You'll Need

  • A box bigger than the book (recommended)
  • Padded envelope (for paperbacks only)
  • Bubble wrap
  • Plastic sleeve or clear plastic to cover the book
  • Packing material such as packing peanuts or Styrofoam
  • Strapping tape or packaging tape
  • Scissors

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