Print a PowerPoint Presentation
Are you running a big meeting that you need to print off notes for yourself or others, from which come from a PowerPoint presentation? This article will tell you how to print off your slides so others can see these slides in a hard-based paper form.
Steps
- Open Microsoft Powerpoint with whatever procedure you prefer to use.
- Open your file you'd like to print.
- Select the "File" option from the Menu toolbar at the top of your screen.
- Click "Print" button.
- You can also select the "Printer" icon from the "Standard toolbar" which can also be found at the top of the screen.
- Select your options you'd like to use.
- Select the printer you'd like to use from the "Printer: Name" drop-down button in the dialog box that is displayed.
- Determine what portion of the presentation you'd like to print. You can either leave the default setting at "All" for all slides, or you can use the "current slide" or "Selection" (for a customized part of one particular slide), or you can type in your own value for (slide numbers) into the "Slide number" box (each value separated by commas and a space)
- Determine what type of printing you'll need to do for the document, dependent on the type of presentation you'll be doing. You can select these options from the "Print what" drop-down from the dialog box.
- You have choices for "Slides" (full page printouts for slides), "Handouts" (which can be given to people based on all your slides, and has several slides on each page), "Notes" pages (slides and the Notes you've created from the PowerPoint program's Notes area), or Outline View (creates a set of notes in an organized outline form).
- Determine how many copies you need, and select them from the drop-down areas in the copies section of the dialog box.
- Click the "Ok" button from the dialog box.
Tips
- Special areas open up several other items that determine what areas print. The "Handouts" section will become available to open, once you select "Handouts" from the drop-down box.
- Although many printers contain options for printing in color versus black-and white, the PowerPoint Print dialog box has its own version of this box that is available for generic device driver printers (and which can be quickly used for even those which have regular software that is installed directly from the printer driver software).
- When Outline form is selected, PowerPoint will create an outline of the slides, with the exception of slides that have graphics on them. No parts of these slides will be added to the outline that is created.
- Dependent on what printer you have, some printers have special software that may activate the "Properties" box, but due to differences between all printers, these boxes vary from model number to brand name to model, so these options from the "Properties" dialog box vary.
- There are many other areas in the dialog box for printing slides from PowerPoint that, for most of us, would be used seldomly, including "Scale to fit paper", "Frame slides", "Print comments and ink markup" and "Print hidden slides".
- Several places for bringing the Print dialog box into fruition exist. It depends on the version year of your PowerPoint program and the toolbars installed, as the "Standard" toolbar has a copy of the Print box available. You also have a common keyboard shortcut of pressing Ctrl+P consecutively together.
Things You'll Need
- computer printer
- Microsoft Powerpoint
- computer mouse and/or keyboard
- file presentation to print out
Related Articles
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- Strip Pictures from Power Point Presentations
- Create a Powerpoint Handout
