Reply to an Email

Replying to an email is often your next step when following up with or communicating to the sender about a particular topic via email. Nearly every email provider or client allows you to reply to any email by selecting a button or command, and also provides you with the option to reply to the sender only, or to all the original recipients of the email. Although you have the ability to reply to emails from within your email client, the procedure for replying will vary slightly depending on your email provider. Use this article as a guide for learning about how to reply to an email through your current email provider.

Steps

Gmail Reply Method

  1. Open up the email message you want to reply to.
  2. Click on the large arrow icon located in the upper-right corner of the Gmail message to reply to the sender only. To reply to all, click on the smaller drop-down arrow to the right of the large arrow, and select "Reply to All."
  3. Enter your response or reply to the email when the text field displays. You can type your reply anywhere within the body of the email.
  4. Click on the "Send" button to send your reply. Your reply will then be received by the original sender, and by any other recipients you have indicated in both the "To" and "Cc" fields.
    • An alternate reply method is to scroll down to the bottom of any email message, then type your reply into the blank box provided.

Yahoo Mail Reply Method

  1. Navigate to and open the email message you want to reply to.
  2. Navigate to the top of your Yahoo Mail inbox, then click "Reply." To send a reply to everyone who received the email, click on the downward-pointing arrow next to "Reply," then select "Reply to All."
  3. Enter your reply into the "Compose" window when it displays on your screen. You can enter your reply anywhere within the email; including the top, bottom, or in the body of the original email.
  4. Click directly on the "Send" button after typing your reply. The recipients you selected will then receive your reply to their email inbox.

Windows Live Reply Method

  1. Locate and open the email message for which you want to send a reply.
  2. Click on either the "Reply" or "Reply All" buttons located near the top of your Windows Live email session to reply to the sender, or to all recipients of the original email, respectively.
  3. Type your reply into the blank field located above the original email. This is where your cursor will appear by default; however, you can type your reply at any place within the body of the email.
  4. Click on the "Send" link after you have finished composing and typing your email. Your email will then be sent to all of the recipients displayed in the "To" and "Cc" fields of the email.

Apple Mail Reply Method

  1. Click on the message within your Apple Mail session that you want to reply to.
  2. Click on the "Reply" or "Reply to All" button located in your Apple Mail toolbar.
  3. Type your reply into the empty text field located above the original email message you are replying to. If you want to type your reply into another section of the email, place your cursor in that particular location, and start typing.
  4. Click on the "Send" button located in the upper-left corner of your email message after typing your response. Your email message will then be sent to the recipients indicated in the email's "To" and "Cc" fields.

Outlook Express Reply Method

  1. Open the Outlook Express email message for which you want to send a reply.
  2. Click on one of the buttons labeled "Reply" or "Reply to All," depending on the audience you want to reply to.
  3. Type your reply into the blank composition window that appears on your screen.
  4. Click on "Send" after you have finished typing your email message. Your message will then be received by one or more users who originally sent or received the email.

Tips

  • When replying to an email, add or remove recipients as you see fit by adding or deleting their email addresses to and from the "To" and "Cc" fields. For example, if you want to reply to all original recipients except your boss, delete your boss' email address from the appropriate field before sending the email.
  • If the email reply procedures outlined in this article are not applicable to your current email provider, contact your email provider directly to receive further instruction.

Sources and Citations

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