Turn Documents Into PDFs for Free (Windows)

If you've ever wanted to send a document or spreadsheet as a PDF file so it's simple for others to print out and can't easily be changed by them, one simple way is to add a complete, full-featured office suite to your system.

If your internet connection is only dial up, this may take a long time so buy a CD or try PDF Creator.

Steps

  1. Connect your computer to the Internet if needed, open your web browser, and go to openoffice.org into the "Address" or "Location" bar at the top.
  2. Find a link in the middle of the page, under the word "download", which says "the stable version" and click on it.
  3. Click on the drop-down "Select your language" and choose one of the many languages, probably English. Choose "Windows" under "Select your Operating System" and choose the name of a site in or near your country.
  4. Click on the button "Continue to Download".
  5. Choose "Save the file" and click on "Save" or "OK". If you are using Internet Explorer, you may need to click on "close this dialog box" to turn the little black X off.
  6. Saving this file from the Internet should take about 20 minutes on a "512k" ADSL or Cable link, or about 3 or 4 hours on dial up. You can leave it saving while you go and do other things.
  7. When the file is all saved, click on the "Open" button.
  8. Double-click on the folder named "OOo-numbers-Win32Intel-install"; scroll down to "setup.exe" (usually the 4th-last file) and double-click on that.
  9. Click Next lots. You can get to the end of the license quickly by typing a Ctrl-End (turn the "I accept" tick on to make the Next button work there) when the installer offers to have Open Office manage all of your documents, choose No if you also have MS Office, else choose Yes.
  10. When the installer program finishes (and each time you want to make PDFs), start Open Office by clicking on the Start button, Programs, Open Office and Open Document.
  11. For each document you want to make into a PDF, click on the little yellow folder at the top near the middle and choose the document, then click on File, Export to PDF to save it out as a PDF.

Tips

  • Save money for your club, school or charity by suggesting OpenOffice for any computers that they use. Spend the donations or fees on a better computer instead.
  • OpenOffice will do more things for you if a Java runtime program is installed first. Visit www.java.com and click on the "Java Software Download" button to do that.
  • If your current office suite is not quite legal (perhaps a friend installed it for you or it's a copy from the office), you can freely and legally use OpenOffice instead. Simply uninstall MS Office before installing OpenOffice, and allow OpenOffice to handle all of the documents.
  • Many scanner software programs also allow the user to "scan to PDF", so you can scan in a document, do OCR and create a PDF all at once.
  • You can also use the Open Office suite for recovering damaged MS Office documents. Try opening them from within Open Office and if that works, use File, Save As to copy the rescued text into a different document.
  • If you have a cut-down office suite (perhaps MS Works, perhaps just MS Word), OpenOffice can fill in the gaps. It has a full-featured word processor, spreadsheet, presenter and drawing program, and can read and write MS Office and other documents, including web pages.
  • Versions of OpenOffice are available for Macintosh and Linux, too, so you can have the same office suite on all of your computers.
  • Another free program is PrimoPDF [1]

Warnings

  • Saving the first file from the Internet may take a long time on a dial-up connection. You may be able to buy a CD.
  • If you're using an earlier version of Windows, you will need a tool for dealing with zip files before you start.

Related Articles

References

  1. ↑ http://www.primopdf.com
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