Become an Executive Administrative Assistant

The role of an executive administrative assistant is to serve as the "right hand" to the executive he or she is supporting. The job duties can include anything from managing correspondence and schedules to managing complex projects and meetings on behalf of the executive. Executive administrative assistants need to be organized, detail-oriented, and excellent communicators. According to the Bureau of Labor Statistics, the demand for executive assistants is high. Become an executive administrative assistant by gaining administrative experience and standing out as a person who can get things done.

Steps

  1. Get a college education. While a degree is not always required for a job as an executive administrative assistant, it will make you more competitive in the job market.
    • Study a variety of subjects. English is especially important, as you will need to have good writing and communication skills. Math classes will help with expense reporting, and computer classes will keep you up to date on the latest programs and technology.
  2. Gain administrative experience. Look for jobs that will give you exposure to the duties of executive administrative assistants. Work as a receptionist, office assistant or administrative assistant. Most executive assistants have at least 3 years of experience in these roles.
    • Ask for additional responsibilities. Look for opportunities to help your co-workers and supervisors. This will help you gain additional experience, and give you a favorable reputation with those who may give you a reference in the future.
    • Take advantage of professional development opportunities. Look for places to learn. Take additional classes, read books on leadership and management, study the industry you would like to work in as an executive administrative assistant.
    • Demonstrate professionalism and poise. Executive administrative assistants need to maintain confidentiality, diplomacy and a professional demeanor at all times. Dress conservatively, avoid gossiping and speak clearly and assertively at the workplace.
  3. Create a great resume. In addition to demonstrating your skills and experience, your resume should show your ability to take initiative, solve problems and be reliable.
  4. Search for executive administrative assistant jobs. Look for opportunities to get promoted in the company you already work for, or find a new job elsewhere.
    • Check online job websites such as Monster, CareerBuilder and Simply Hired. Type "executive administrative assistant" into the Search box as well as the city and state you want to search.
    • Work with a staffing agency. Companies such as Office Team, Apple One, Kelly and other placement agencies can find you work as an executive assistant on a temporary or permanent basis.
  5. Network with other administrative professionals. Get to know people you work with who you respect. Talk about professional development, and opportunities in the field.

Tips

  • Consider becoming a Certified Administrative Professional (CAP). You will need to pass an exam administered by the International Association of Administrative Professionals (IAAP). The certification will give your resume extra credibility.
  • Practice developing relationships. Your ability to work closely with the executive you support is essential. You will need to work with and for a variety of personalities and executive styles.

Warnings

  • Supporting an executive often means being available during the same hours that he or she is. Expect to work overtime when necessary, and prepare to be accessible at all times, via laptop or smart phone.

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Sources and Citations

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