Create an Image from a Excel Spreadsheet

Making an image file from a Microsoft Excel spreadsheet can be useful in certain situations, such as designing a tutorial or presenting a graphical representation of a chart or graph. There are numerous of methods with which an image file of an Excel spreadsheet, chart or table can be created. The most effective method will depend on how the image file is to be applied. This article provides instructions for multiple ways to create an image file from an Excel spreadsheet.

Steps

Use Microsoft Word to Make an Image File of an Excel Spreadsheet

  1. Convert an Excel table to an image file. Open the worksheet, select each cell contained within the table, then right-click on the select area. Copy and paste the selected cells into a new MS Word document. In the new Word document, click on the Paste Options menu that appears in the lower right corner of the table and select Picture from the menu options. Right-click the newly created image file and select the Save as Picture option from the pull-down menu. An image of the Excel table has been created and saved to the computer.
  2. Save an Excel chart or graph as an image file using MS Word. Right-click on the chart or graph and select Copy from the pull-down menu. Open a new Word document and paste the image anywhere in the document. Click on the Paste Options menu that appears in the lower right corner of the table and select Picture from the menu options. Right-click the newly created image file and select the Save as Picture option from the menu options. An image of the Excel chart or graph has been saved to the computer.
  3. Convert a group of objects in Excel to an image file in MS Word. Select the entire range of cells containing the group of objects to be converted to an image file. Right-click anywhere in the selected area. Copy and paste the data into a new Word document. Click on the Paste Options menu that appears in the lower right corner of the table and select Picture from the menu options. Right-click the new image file and select the Save as Picture option from the menu options. An image of the group of Excel objects has been saved.
  4. Convert an Excel file to PDF. Select the range of cells to be converted into an image file. Select Save As from the File menu options. Select "PDF" in the Save as Type menu and click Save. Depending on the layout and the orientation of the spreadsheet, it may be necessary to change the spreadsheet's orientation so that the entire worksheet will be viewable in the new PDF file. The worksheet has been converted to PDF.

Use the Windows Print-Screen Feature and Convert the Image File in MS Paint

  1. Take a print-screen of an Excel worksheet. Open the workbook and maximize the application window. Zoom in or out from the worksheet, as necessary, so that the data to be copied is visible in the application window. Press and hold the "Alt" key and then press the print-screen key on the computer keyboard.
  2. Convert the image file in Microsoft Paint. Open MS Paint, located in the Programs menu in the Accessories folder. Select paste from the Edit menu. The Excel object will appear in the application window. Click the file tab and select Save As from the pull-down menu. Highlight the JPEG option in the Save As Type field and click OK. A JPEG image file of the worksheet, chart or table has been saved to the computer.

Saving AS a PDF and Converting to an Image

  1. Save your Excel file as a PDF. Open you Excel spreadsheet, click the File menu or tab, and select "Save As". At the bottom of the "Save As" dialog box, click the "Save as type" drop-down menu. Select PDF from the list of options.
  2. Find a PDF-to-JPG conversion service. There are a variety of websites online that will let you upload an PDF file, and they will convert it into an image file that you can download. Some of the more popular services include:
    • pdf2jpg.net
    • Zamzar.com
    • PDFBurger
    • SmallPDF
  3. Upload your file. The method varies from service to service, but generally you can upload your file directly on the main page of the site. After the file is uploaded, the conversion process will begin. This may take several minutes, depending on how busy the service is.
  4. Download your converted file. After the conversion process is completed, you will be given a link to your converted file, or the file will be email to you. Download the file and open it to ensure that the conversion process went smoothly.

Related Articles

  • Create an Excel Spreadsheet Without Excel
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