Write a Bill of Sale

A bill of sale is an official document that is required for goods that are reported or registered. They are most often used for the private transfer of motor vehicles. You do not have to hire a professional to draw up a bill of sale. Follow these guidelines to learn how to write a bill of sale at home.

Steps

Sample Sales Contract and Disclosure Addendum

Doc:Used Car Sale Contract,Bill of Sale Disclosure Addendum

Request Documents

1. Find your official title for the vehicle or other item. If you are not creating a bill of sale for a motor vehicle, a receipt or proof of purchase may be helpful.
2. Obtain your up-to-date registration certificate. If you have a motor vehicle, you should have one for each year you have owned it, or proof of a long-term registration.
3. Write down the vehicle identification number (VIN). If you cannot find it in the door jamb, under the hood or near the steering wheel, it will be in the car manual.
4. Write down the make, model and year of the vehicle. If you are selling another item, write down the same information and any other identifying characteristics.
   • In the absence of this information, include the serial information, design, faults and/or features.
5. Research "Bill of Sale" rules in your state before creating your own document. Remember that requirements may differ greatly.

Seller/Buyer Information

1. Request the full legal name of the buyer. Include the address.
2. Identify the full legal name of the seller. Also, include their residential address.
3. Consider including the full legal name of the person who owned the item before the seller. In some cases, this can trace the path of the item, creating a more secure sale.

Price and Other Information

1. Determine the agreed upon price of the item.
2. Decide how the payment will be made.
3. Include any stipulations about warranties or returns of the purchased item. For example, the buyer may have a certain amount of days to return it.

Bill of Sale Writing

1. Use a computer to draw up the document. You can proof it and make changes to ensure it is correct.
2. Type "Bill of Sale" at the top. Date the document.
3. Introduce yourself as the seller. Include a phrase, such as "I, (the seller's name), of (seller's address) declare that I am the legal and lawful owner of the (item) and have the authority to sell it".
4. Create blanks to describe the item. Include make, model, identifying characteristics, VIN, registration number or other details. Write in the information in those blanks to identify the item.
5. Add a statement of sale "I, (seller's name), do hereby sell, convey and transfer the above‐described item for (price) to (buyer's name and address).
6. Include any and all stipulations in the space below. Separate each warranty, payment or other stipulation into a different paragraph.
7. Write a statement of oath, such as "I swear or affirm under penalty of perjury that the facts stated above are true and correct to the best of my knowledge."
8. Leave and specify places for a seller's name, signature, signature date, address and phone number.
9. Leave other blanks for the buyer's name, signature, signature date, address and phone number.
10. Include any other statements that are required by state law.
11. Leave a place for the name, signature and seal of a Notary Public, if necessary.

Proofing and Printing

1. Ask a third party to proof your bill of sale. If possible, allow them to look in the papers for the information on the vehicle, to remove chances for errors.
2. Print out 3 copies, for the transfer (DMV), buyer and seller.
3. Give the bill of sale to the buyer to review. Make changes if necessary.
4. Sign and fill out the information together. Ask both parties to show photo identification. Make sure the sale is witnessed by a Notary Public and sealed, if required.

Things You'll Need

• Title/receipt
• Registration
• Notary public
• Photo identification
• Word processor
• Printer

Sources and Citations

• http://www.carsdirect.com/used-car-buying/how-to-properly-write-a-bill-of-sale-to-make-it-legal
• http://money.howstuffworks.com/how-to-write-bill-of-sale.htm
• http://voices.yahoo.com/10-tips-write-bill-sale-motor-72094.html

See also

• Find Liens on Vehicles
• Buy a Car in Singapore
• Use a VIN Number to Check a Car's Options
• Get a Carfax for Free
• Get Cash for Junk Cars
• Decide Whether to Lease or Buy a Car
• Get a Free Car if You Have a Disability
• Check Cars for Accident Damage
• Transfer a Car Title
• Do a Car Title Search

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What links here

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