Create and Send Basic Emails With Outlook Express

A beginner's guide to sending very basic emails with Outlook Express. This will get you started while learning the finer points of good emailing ethics.

Steps

1. Learn the most used functions in dealing with email:
   • Create mail = this is making up a new email using Outlook Express and inputting the information you want to send to one or more contacts
   • Forward = this function is used after you have received an email that you would like to pass on to one or more of your contacts
   • Reply to sender = this function is used when a contact sends you an email and you want to reply with a response to his/hers email only
   • Reply to all = this is very seldom used in personal email situations and is geared more for business use. It is used to send a reply message to everyone that received it with one email.
   • There are Icons at the top left of the window for each on of these functions. Holding the pointer over any of these icons and it will tell you what they are, try it and see.

Create Mail

1. Left mouse click the <Create mail> icon to open a New Email Window
2. Note three main areas first: a place for an email address, 2nd: a place to write a subject of your email and 3rd: an area to place your message, picture, jokes, links to web pages and more.
3. Address your mail to a contact last, because that way you can’t accidentally send it before it’s finished (it happens with new users).
4. Fill in text in the <Subject> box pertaining to the email theme. You should always put a subject to let the person receiving the email know what is contained in the email you are sending.
5. Type in your message into the mail body of the email. The area for typing works just like a Word Processor program. Complete your message and it’s now ready to address and send (when you learn the basics of email composition, there are countless things you can do when composing and email, like pictures, copy and paste text from the internet or other document, or have fancy background stationery.)
6. Type the email address into the <To> box. If the settings are correct, it will auto fill the address with a few keystrokes. A better way is to use the mouse to address emails, but you need to have the addresses in your "Address book". Notice the little book icon just left of the "To" (very small) by the address box. Click on that book icon, and a list of your email addresses will show. Select the email name you want and click the "To:>" to input that email address into a list in the "To" box. If you want to address to more than one contact, repeat as many times as required; each time select the name and then click “To:>". When all contacts are completed, click <OK>.
7. Send your email. The left icon is the <Send> icon; click on this icon and your mail is on the way to a huge server run by an Internet Service Provider (ISP) somewhere in the world and is ready for your contact to retrieve next time they are using their email program eg. Outlook Express or Hotmail.

Reply to Sender

1. When you receive an email from a contact and want to reply to their message only, locate and click the <Reply> icon on top left of the email you are reading.
2. Notice the email reply window is already addressed and has a subject.
3. Type in your reply or add pictures, text, attachments, etc.
4. Click the <Send> icon and it’s done.

Forward

1. When you receive an email that you just know one or many of your contacts would like, locate and click the <Forward> icon on the top left of the email you are reading.
2. The forward email window comes up with no email names or addresses showing, but it does have the same subject with the letters Fw: attached to the left.
3. To very simply forward this email, input the names/addresses you want using the same method as above instructions for "Create mail".
4. Click <Send> when satisfied with the email, and it’s done.

Tips

The best way to practice emailing is to put your own name in your address book and send emails to yourself or include your name with other contacts. This way, you will see exactly what others see when they receive your email.

Warnings

• This basic email guide is only a start to emailing and you should learn to clean emails of all previous email address before forwarding. Show some courtesy to your email contacts.

Related Articles

• Add a Mailing List in Outlook
• Add Addresses to Outlook Express Address Book
• Sort Emails and Addresses in Outlook Express
• Set Outlook Express To Leave Email Messages On The Server
• Get Thunderbird Email Messages Into Outlook

See also

• Save Your Password in Outlook 2010
• Configure Outlook Express
• Organize Using Microsoft Outlook 2003
• Organize and Cleanup Outlook Express Address Book
• Add a Contact in Microsoft Office
• Mark Messages As Read when Clicked on Outlook
• Change the Reply to Address in Outlook
• Turn Off the Reading Pane in Outlook
• Delete an Email Address from Autocomplete on Outlook
• Fix Outlook Error 0x800ccc0b While Sending of Email

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