Insert a File Into a Word Document

Inserting a file, or embedding it, into the Word document itself is a good way to be able to reference a file inside a document. It’s easy to do in the different versions of Microsoft Word.

Steps

Inserting a File in Word 2003

1. Copy the file to embed. Using a file browser, navigate to the file you want to embed, and copy it using the shortcut command CTRL + C.
2. Open the document you want to embed the file into. Double-click on the Word file you want to embed the copied file into. Once open, click on the area of the document where you want to embed the file into.
3. Select “Paste Special.” In the menu bar at the top, click on “Edit” then click “Paste Special.” This should open another dialog box with options for you to choose.
4. Select “Paste.” Tick the circle that says “Paste” and highlight “Microsoft Word Document Object or File” by clicking on it.
5. Select an icon. On the right side of the box, tick the “Display as Icon” box, and click on “Change Icon” in the lower right to select an icon you desire.
6. Add a description. Enter a caption that is descriptive of the file you are embedding on the field provided. When you’re done, click “OK.”
7. Finalize the embedding. Click “Okay” on the Paste Special Dialog box to finalize everything. The icon should be located at the place where the cursor is at, and double-clicking it should open the embedded file.

Inserting a File on Word 2007–2013

1. Open the document you want to embed the file into. Double-click on the Word file you want to embed a file into. Once open, click on the area of the document where you want to embed the file.
2. Select “Insert.” Word 2007 introduces ribbons to the user interface, which are icons for different functions you select for each menu bar. In an open document you wish to embed a file into, click on “Insert” in the menu bar at the top.
3. Select “Object.” The ribbon should change to insert commands, and under the Text category, click “Object.” An expanded menu should come out. Select “Object” again.
4. Locate the file to embed. A dialog box should open, allowing you to select the Insert File options. Click on the “Create from File” tab, which should let you select a file by clicking “Browse.”
   • Navigate to the file you want to insert, and click “Open.”
5. Finalize the embedding. In the Create from File tab, tick the “Display as icon” box. Click “OK” to finalize it, and an icon should appear, showing the file type and the file name of the embedded file.
   • Double-clicking the icon will open the embedded file.

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