Make a Booklet in Word

Word 2007 has a number of powerful tools for booklet printing. Whether you are going to try to print on your own or upload the booklet to a professional printer’s website, you can get the bulk of the work done right inside of Word 2007. Just follow the tips below so that you can export a professional booklet as a PDF in no time.

Steps

Use of templates

1. Search and Download a professional booklet template.
   • Conduct a search on a professional website, such as Microsoft, Save-Word-Templates or Word-Templates-Online, for a template that meets your requirements. Selecting the appropriate template for the job reduces the number of alterations to be made on the template from the start.
   • For example, if you are using Save-word-templates; a number of files will appear. Depending on the booklet topic, click on the parent file or download button at http://www.savewordtemplates.net/booklet-template.html to download the template that meets your professional requirements.
2. Customize the Template.
   • Some fields in the template should be customized to suit the specific user purposes, such as a product name, deadline, and job title among other information. Customize the selected template by changing the clip art and graphics such as company logo, to suit the user preferences including position, size and other specific likes. Where the format allows for font change, text format, color scheme and paper layout, do so to suit user preferences.
   • You may sometimes find that some clauses are too restrictive or that entire articles do not apply to the user’s situation. These parts may be removed, however you must make sure that they do not affect the validity and structure of the entire agreement.
3. Save Booklet Template.
   • Let’s use the example of a business plan booklet for a start-up. After filling in the Business name, contact details and other information, Click on the “Save” button. If you are saving in Microsoft word format, simply use the "File > Save As" function of the word processor you are using inside the software.
   • After saving, any additional changes can be done easily by using the "Find and Replace All" button in the saved ms word document saved. However, using the "Saved-Template” makes it easy to automatically customize the document by filling in all the user specific information and update the whole booklet. Remember to save the document as a template for future use.
4. Use the saved template.
   • The saved template is good for use in subsequent jobs. For example, if the booklet being made is a Newspaper or magazine, one of many pieces filled in a template makes good and coordinated effort and saves a lot of time going through one after another for quality checkup.
   • Saved template can be used anytime for customization of new services on your booklet and printing. Use the "File > Print" or "Ctrl + P" function of word to printing of your booklet. If you need a preview before printing then follow "File > Print > Print Preview". Templates are not software, they are just documents created by professions who may not be software programmers. However, they make work easier, faster and more convenient simply because the user focuses on crucial information and leaves the formatting to be done by the template and the entire booklet is done.

Use of MS Word

1. Make sure you are in “Print Layout” view. At the bottom of the Word 2007 window are a few options for viewing your document. Click the “Print Layout” option so you can see your margins and page breaks.
2. Set your margins. On the Ribbon, click Page Layout -> Margins -> Narrow. You can set your margins to whatever size you need, but Narrow is a good place to start.
3. Clean up rags and other formatting artifacts. Rags are extra white space that can be cleaned up by hyphenating a word or by justifying the text. Scan through the document to be sure your text looks the way you would like and fix any rags you might find.
4. Select the booklet printing options. Booklet pages are not always printed in the same order that the pages are viewed. For example, you may print your booklet on 11x17 paper so you can put four pages on one sheet (two pages on the front of the paper and two pages on the back). Go to the Office Button -> Print -> Print Preview.
5. Set the paper size. In the Page Setup on the Ribbon, click Size and select Tabloid. You can use other paper sizes, but for this example we want to print two pages on one sheet of paper.
6. Set the page orientation and other details. On the Page Setup button, select Landscape as the orientation and “2 pages per sheet” in the Pages -> Multiple Pages option.
7. Print your booklet! In our example, we are going to print to a PDF file so we can double check our work or upload it to a brochure printing company. Depending on the software you have installed on your computer, you can either print as a PDF or Save As a PDF. We will save as. Just go to the Office Button -> Save As -> PDF or XPS.
8. Publish the document. Make sure the PDF is optimized for “Standard” so your images do not get compressed. Give the booklet a name and then click Publish.

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Sources and Citations

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