Organize your Gmail Inbox

If your gmail inbox is taking up huge amounts of space on your screen, this article is definitely a must-read.

Steps

Labeling

  1. Go to the sidebar where it shows the labels like "Inbox", "Chats" etc. etc.
  2. Click underneath the little grey bar where it shows your custom labels, and press "Create Label" if you don't see it, try expanding the menu.
  3. Create labels specifying different people who email you frequently.

Filtering

  1. Skip this step if you know how to create a filter. Beside button that says "Search the Web", there are two buttons; press "Create a Filter".
  2. Type in the first person you made a label for' email address.
  3. (This step is optional) Where it says "Doesn't have", type "Chat" into the search bar to exclude chats from the label for more space in the label.
  4. Press test search to make sure it shows the right emails you want it to (optional).
  5. Press "Create filter with this search".
  6. Check the "Skip the Inbox" checkbox.
  7. Check the "Apply label" checkbox and choose the corresponding name to the email address.
  8. (optional) Check the "also apply filter to <number> conversations below
  9. Press "Create Filter".
  10. Repeat for all of the labels you made.



Tips

  • The same goes for a website which informs you of news with multiple email addresses. For example: name1@address.com, name2@address.com, name3@address.com = *@address.com
  • For quick access, go to Labs, enable multiple inboxes, and apply your labels to the different panes via settings.
  • When creating a filter for a person with more than one email address you may enter the name that he usually uses for all of the email addresses and after that a star. For example: name@gmail.com, name@yahoo.com, name@hotmail.com = name*

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