Shorten and Improve Results in a Business Meeting
Business meeting time at IBM was reduced by 50% after employees were trained in these strategies. The mnemonic "PEGASUS" will remind you of the key steps the meeting planner needs to employ for higher quality outcomes and a shorter meeting time than usual.
Steps
- Present desired meeting outcomes (goals) on a flip chart or board
- Explain evidence procedure (the see, hear and feeling info that lets you know you have reached your outcome)
- Gain agreement on outcomes (verbally from each participant)
- Activate sensory acuity (Pay attention to what is going on visually, in words and voice tones, in your own feelings about all this input)
- Summarize each major decision (in words and watch the responses)
- Use the relevancy challenge (keeps the meeting on track) "How does that information relate to our outcome?"
- Summarize and next steps for each person at the end of the meeting.
