Write Wedding Invitations

Weddings require a great deal of work and preparation, and the invitations are an important detail that shouldn't be overlooked. For one, the invitation may be the first project that you and your betrothed work on together that the world will see. Second, without the invitation, guests wouldn’t know when and where to show up for your wedding! Because of this, writing a wedding invitation can be challenging, since you need to provide all the right information without being overly wordy, and you need to pick a writing style and creativity level that suits you, your families, and your guests.

Steps

Introducing the Hosts

1. Understand the parts of an invitation. A formal wedding invitation is often divided into several lines, all of which provide pertinent information about the ceremony, reception, and those involved. The lines of a wedding invitation include the:
   • Host line, where the names of the people hosting the wedding open the invitation
   • Request line, where the invitation is formally put forward to the guest
   • Relationship line, where it’s indicated how the hosts are related to the couple
   • Name of the couple
   • Date line
   • Time line
   • Venue line
   • Address line, which states the address and location of the ceremony venue
   • Reception line, which explains what type of reception or party will take place afterward and where
2. Determine the host. Traditionally, the host of a wedding was the person paying for it, but today, this is an honor that the couple can bestow upon any chosen loved one. When you look at a wedding invitation that says something like “Emily and John Gordon request your presence at the marriage of their children,” Emily and John Gordon are the hosts who are extending the invitation. The wedding host is most often:
   • A bride’s parents
   • A groom’s parents
   • The couple and their parents
   • The couple alone
3. Use the bride’s or groom’s parents as the host. When a bride or groom’s parents host a wedding, their names are the first to appear on the invitation.
   • Typically, you will use courtesy titles followed by the surname (Mr. and Mrs. Gordon), or courtesy titles followed by the husband’s full name (Mr. and Mrs. John Gordon).
4. Use both parents as the host. If it’s a bride and groom getting married, the first line will typically have the name of the bride’s parents (Mr. and Mrs. John Gordon). The second line will begin with “and” followed by the name of the groom’s parents (and Mr. and Mrs. James Burrows).
   • If two brides or two grooms are getting married, the formatting will be the same, but you will have to choose whose parents come first. However, you can also put all the parents on the same line.
5. Use the couple and their parents as the host. When the couple and both sets of parents are hosting the wedding, it is customary to open the invitation by saying something that indicates everyone is involved, such as:
   • Together with their parents
   • Together with Mr. and Mrs. John Gordon and Mr. and Mrs. James Smith
6. Use the names of the couple as the host. When the couple themselves choose to host their own wedding, their full names appear at the very beginning of the invitation.
   • The names are often on separate lines, with the bride’s name traditionally coming first when there is a bride and groom.
   • Even when the couple are the hosts, wedding invitations are still generally written in the third person.
7. Use the names of children to invite guests to a second marriage. In the instance of a second marriage, it’s not uncommon to open a wedding invitation with the first names of the children—instead of the hosts—from the new couple’s previous marriages.

Extending the Invitation

1. Write the request line. Once the name of the host has been stated, it’s time to actually extend the invitation to the guests. This is often done with wording along the lines of:
   • “Request the honor of your presence,” which is usually reserved for religious services.
   • “Request the pleasure/honor of your company,” which is usually used when a service will not be religious.
   • “Invite you to celebrate with them”
   • “Would like you to help celebrate”
2. Indicate the relationship between the host and the couple. In the next line, you can explain how the host is related to the couple. There are several different wording choices you can use depending on the relationship.
   • When the hosts are a bride’s parents, you can say “at the marriage of their daughter”
   • When both parents are hosting, you can say “at the marriage of their children”
   • When a groom’s parents are the hosts, the next line can simply be “at the marriage of”
   • When the couple is hosting, you can say “at the celebration of their wedding/union”
   • When an invitation has been extended by children from previous marriages, the relationship line can say something like “at the ceremony that will unite them as brother and sister”
3. Introduce the couple. When there is a bride and groom, the bride’s name traditionally comes first; if there is more than one bride or no bride, you will have to decide whose name appears first.
   • Feel free to include a bride and groom’s full names; traditionally, however, only the bride’s first and middle names appeared on invitations, because the bride’s parents paid for the wedding, so her surname was already mentioned.
   • When the groom’s parents are the hosts, it is sometimes necessary to write “to their son” between the bride’s name and the groom’s, so the invitation is stated as “Mr. and Mrs. James Burrows request the honor of your presence at the marriage of Catherine Renee to their son Ryan Kevin Burrows.”

Providing Necessary Information

1. Include the date. Once the host has invited the guest and introduced the couple, it’s time to include all the relevant details about time and place. First comes the date of the wedding, followed by the time on the next line.
   • On a traditional, formal wedding invitation, the names of all times and dates are spelled out (write “Monday the second of March” as opposed to “Monday, March 2”)
   • Similarly, instead of writing 2:00 p.m. on a formal invitation, you would instead write out two o’clock in the afternoon.
2. Note the venue. The location of the wedding ceremony comes after the date and time, and this should include the :
   • Name of the venue
   • Address of the venue (unless it’s a highly recognizable place that will be easy to find)
   • City and state/province where the wedding will be held
3. Write the reception line. This tells guests what to expect after the ceremony. If the wedding ceremony will be followed by dinner and dancing at the same venue or a different location, now’s the time to let your guests know. This can often be something simple, such as:
   • “Dinner and dancing to follow”
   • “Reception to follow”
   • “Party to follow,” and be sure to note a time and new location if applicable
4. Make note of any special requests. For example, if children aren’t permitted, you can write “adult reception” on the reception card. Similarly, you can also indicate a dress code in the reception line, such as “black-tie reception to follow.”
   • To tell guests delicately that children are not invited, you can also have a box on the RSVP card that asks you to indicate how many adults will be attending.

Getting Guests to RSVP

1. Include an RSVP card. Unless you want guests to reply by telephone or through a wedding website, it’s best to include a physical card that guests can mail back in response to the invitation.
2. Pre-print the response envelopes with the hosts name and address. To encourage people to respond by mail, make it as easy as possible by providing pre-printed envelopes so they don’t even have to address the RSVP themselves.
   • The return address should be the name and address of the hosts, and not necessarily the bride and groom.
3. Direct people to your wedding website. For couples who do register with a wedding website, guests can RSVP immediately online. However, it’s important to mention specifically on the invitation or RSVP card that guests must visit that site for more information.

Sample Wedding Invitations

Doc:Family Wedding Invitation,Wedding Invitation from Bride and Groom,Wedding Invitation from Parents

Sample RSVP Cards

Doc:Formal RSVP Card,Informal RSVP Card,Funny RSVP Card

Tips

• Avoid contractions and abbreviations in a wedding invitation, even if it’s a non-traditional or casual wedding.

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Sources and Citations

See also

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