Manage Contacts in Gmail

When you use the “Contact Manager” to manage contacts in Gmail, Google’s free Internet email service, you can quickly and easily create new contacts and edit or delete existing email contacts. By clicking the “Contacts” link located on the left side of any Gmail page you can store, access and control how you want to utilize all your email contacts in Google’s version of an online address book.

Steps

  1. Create a new email contact using the Contact Manager if you’re just starting your address book.
  2. Edit an existing email contact if you need to update information or the contact was automatically saved.
  3. Manage contacts in Gmail by deleting any outdated or unwanted email contacts in the Contact Manager.
  4. Make your contacts more manageable by creating groups or adding contacts to existing group.

Creating a New Gmail Contact

  1. Start creating a new Gmail contact by clicking on the “Contacts” link located on the left side of the page. This opens the Contact Manager.
  2. Click on the button marked “New Contact.” You’ll find it in the upper left-hand corner of the Contact Manager.
    • In new versions, this button is depicted with a plus sign and an icon that looks like the head and shoulders of a person.
  3. Find the appropriate field to enter extra information you’d like to store for your new contact. Here you can enter the contact’s name, title, company name, phone number, address, Web site, birthday and any other notes you want to add.
    • Extras you can add include instant messaging data, names of the contact’s spouse or children, a picture or you can create custom fields.
  4. Hit the save button on the top left of the contact’s name after you’ve entered all the required details.

Editing an Existing Gmail Contact

  1. Open “Contacts” to edit any Gmail contact you already have stored in your address book.
  2. Click the contact you need to edit to bring up the original information fields for the contact. You can then edit any required fields and click save to keep the changes you made.

Deleting an Existing Gmail Contact

  1. Repeat steps one and two in “Editing an Existing Gmail Contact.”
  2. Go to the button marked “More” above the contact’s information and select "Delete contact".
  3. Click the "Undo" button if you want to return the deleted contact.

Using Groups to Manage Contacts in Gmail

  1. Use the “Groups” button found in between the "Add a My Contacts" and "Email" buttons after choosing the contact you’d like to add to a group.
    • You can place individual contacts in groups, such as friends, family or co-workers or you can create your own unique groups.
  2. Add the selected contact by clicking on the appropriate category or hit “New Group” if this contact is the first you’re going to add to a group you haven’t created yet.
  3. Build a new group without selecting a contact by clicking on "New Group" at the left side of the contacts page.
  4. Enter the name of the new group in the user prompt box where you’ll see, “Please enter a new group name.” and then hit OK to accept the new name. This box appears whether you create the group using step three or step four.



Tips

  • You can search for contacts by name, email address or any contact details you entered for an existing contact in your Gmail address book by using the search box at the top of the “Contacts” page.
  • Added features to manage contacts in Gmail include importing and exporting contacts from existing email address books or printing contact information for a specific contact by using the links for these options in the upper right hand corner of the contact page.
  • Some of these options only work with newer versions of Gmail and you may have to upgrade for full functionality.

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Sources and Citations

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