Print Double Sided with Word

Printing work or personal documents can increase the amount of paper waste you produce. One way to reduce the amount of paper you use is to do duplex printing. Otherwise known as double-sided printing, this means that you print on the front and back of each piece of paper. How to print double-sided with Word.

Steps

Configure your Printer

1. Decide if your printer supports duplex printing.
   • The easiest way to check is to open a Microsoft Word document. Press "Print" and look for a box to check that specifies "double-sided," "2-sided" or "duplex" printing. Be sure to check the preferences or settings in the Print menu.
   • Although duplex printing relies on the printer, larger corporate printers are more likely to support this type of printing, because it reduces waste and can be done quickly. Smaller, at-home ink jet printers are less likely to have the option.
2. Look in the printer manual if you cannot find any duplex printing settings. The index may indicate options for types of printing, or you can do an online search for "duplex" printing and your type of printer.
3. Change the settings as indicated by your printer manual. On some printers, you may have to change the default setting to duplex printing, instead of choosing it each time your print.
4. Check to see if you can hook your computer up to another printer that supports duplex printing. You can ask an IT person or a colleague from a different department to check whether their assigned printer does this.
   • Go through the steps in your "Application" folder or "My Computer" to add a device. Add the printer that supports 2-sided printing.
   • If you can set your computer up with a copier or scanner that does 2-sided copies, it may also be able to print double-sided sheets from Microsoft Word.

Change Default Printer Settings

1. Print using the normal printer settings, if your printer supports duplex printing.
   • Check the box or choose "double-sided printing" from the drop down menu of your printer settings each time you print a long document.
2. Set manual duplex printing, if the automatic setting does not pop up, but your manual says you can default duplex printing.
   • In manual duplex printing, Microsoft Word prints every other page on the first side of the sheet, and then you reinsert the paper to print even numbered pages on the back side of the paper.
3. Go to the Print dialog box under the Printer application.
4. Scroll through the options and choose "Manual Duplex." Save your settings.
5. Return to your document. Print the document. Microsoft Word will prompt you to reinsert the pages to print on the opposite side.

Manual Double-Sided Printing

1. Open your document.
2. Click "Print."
3. Choose the option that says "Print Odd Numbered Pages," or a similar phrase. Click "OK" to print these pages.
4. Reinsert the paper into the printer.
   • This manual duplex printing requires you to know how your paper feeder functions. Many printers require the pages to be faced up to print 2-sided and others need them to be faced down. They may also need to be re-ordered. Do several sample pages so that you understand how your printer feed operates before you reinsert the odd-numbered pages.
5. Return to your document. Choose "Print Even Numbered Pages" and click "OK" to feed the other side of the paper through the printer.

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