Add Autotext in Word

The Autotext feature in Microsoft's Word application allows users to create and save portions of boilerplate text to be used in future documents. This is useful for standard disclaimers, privacy notices, instructions and other phrases or sentences that are frequently used in your business or personal documents. This article will guide you through the steps on how to add AutoText in Word so you can benefit from this feature.

Steps

Word 2007 and 2010

1. Add the AutoText Gallery to the Quick Access Toolbar.
   • Click the Office button in the upper left corner of the Word window and then click the Word Options button at the bottom of the drop-down menu.
   • Click the Customize option from the pane window.
   • Ensure that "All Commands" shows in the left dropdown selection box. Scroll down to the AutoText entry and double-click to move it to the right pane.
   • Click "OK" to close the options window.
2. Select the text that you want to make an AutoText entry by highlighting it.
3. Click the new AutoText button in the Quick Access Toolbar and choose "Save selection to AutoText gallery."
4. Fill out the fields in the "Create New Building Block" window by assigning a name, category and description for your AutoText entry.
5. Select the appropriate option in the Options selection window based on your needs for the text.
6. Place your cursor in the document where you want to insert AutoText.
7. Enter the AutoText by clicking the AutoText shortcut button on your Quick Access Toolbar and selecting the appropriate entry.

Word 2003

1. Create your AutoText entry.
   • Select the words or sentences that you want to add as an AutoText entry by highlighting them.
   • Click "Insert" on the main toolbar, move to the AutoText option and choose "New" from the slide-out menu.
   • Provide a descriptive name for the entry.
2. Place your cursor in the document where you want to insert AutoText.
3. Choose the AutoText entry type from the Insert AutoText menu.

Tips

• Use the Auto-Complete function if you would rather have Microsoft Word automatically finish text as you begin typing.
• You can also add AutoText entries to the Quick Parts gallery in Word 2007 and 2010. Select the Building Blocks Organizer from the Quick Parts menu in the Insert tab and change the Gallery selection in the entry's properties to "Quick Parts."

Things You'll Need

• Computer
• Microsoft Word

Related Articles

• Add a Comment in Microsoft Word
• Insert Equations in Microsoft Word
• Make a Poster Using Microsoft Word
• Create Labels Using Microsoft Word 2007
• Improve the Readability of a Word Document
• Convert Excel to Word
• Use Office 2003 Menus and Toolbars in Microsoft Office 2007 and 2010
• Customize the Quick Access Toolbar in Microsoft Word (Windows 7)

Sources and Citations

• http://office.microsoft.com/en-us/word-help/add-autotext-HA010255209.aspx
• http://tortoiseshell.net/coffeebreak/blog/index.php/111/using-autotext-in-word-2007.html

See also

• Navigate a Document with Keyboard Shortcuts in Microsoft Word
• Insert a Pagebreak in MS Word Without Formatting Trouble
• Circle a Number on Microsoft Word
• Make a Dash in Microsoft Word on Android
• Make a Newspaper on Microsoft Word
• Use the Thesaurus in Microsoft Word
• Add Backgrounds in Word
• Turn a Scanned Document Into Microsoft Word Document
• Add Columns in Microsoft Word
• Download Microsoft Word

Read more ...

What links here

• Add Backgrounds in Word
• Add Columns in Microsoft Word
• Add a Comment in Microsoft Word
• Add a Graph to Microsoft Word
• Add a Header in Microsoft Word
• Add an Image in Word
• Check a Word Count in Microsoft Word