Insert Symbols in an MS Word Document

Sometimes the standard characters, numbers, and punctuation marks are just not enough. If you are preparing an MS Word document and need to insert a special symbol such as a copyright symbol, trademark, the ever-popular Euro symbol, and much more, here are a few ways to do this.

Steps

Using Autocorrect for Common Symbols

1. Open a MS Word document.
2. Make sure autocorrect is turned on.
   • Click on File → Options → Proofing → AutoCorrect Options, then under the AutoCorrect tab, check the Replace text as you type box.
   • Note that you can set additional Auto Corrections for symbols you often use, perhaps df for °F.
3. Type (r) or (R) to create the registered symbol, ®.
4. Type (c)or (C) to create the copyright symbol, ©.
5. Type (tm) or (TM) to create the trademark symbol, ™.
6. Type (e) or (E) to create the euro symbol, €.

Using the Symbol Menu

1. Place your cursor. Make sure the insert cursor is blinking in the location you're about to place your symbol. Click on the Insert tab on the taskbar.
2. Locate the Symbol group. Click on the Symbol button, and a list of recently used symbols will appear. Selecting a symbol from that menu will place that symbol where your insertion cursor is located.

Using the Symbol Window

1. If you’re using an older version of Word, or you do not see the symbol you are looking for, click on More Symbols to open the Symbol window.
2. The Symbol window will open in the first of two menu tabs. The second tab is the Special Characters tab.
3. Choose the desired symbol from the Special Characters chart.
4. Click the Insert button. It’s located on the lower portion of the Symbol window, and the copyright symbol will be inserted in your document at the insertion cursor location.

Using Built-in Codes

1. Insert the symbols manually. You can also insert symbols manually by entering the symbol code, then pressing Alt + X.
   • To insert the copyright symbol, first enter the copyright symbol’s code, 0169.
   • Press the key combination Alt + X.
   • The code is replaced by the symbol.

Using Shortcut Keys

1. Some frequently used symbols have alternative shortcuts. The copyright shortcut, for example, is Alt + Ctrl + C.
   • Use the Special Characters tab to find frequently used symbols, like copyright, registered, trademark, ellipsis, single opening quote, etc., along with their shortcuts.

Tips

• After you insert a symbol like copyright or trademark, highlight it and then click on Format on the taskbar, select Font, then go to the Font tab and place a check mark in the box next to Superscript. By selecting Superscript, your copyright symbol will be raised slightly above the line of text. Without Superscript, your trademark will appear directly in line with the text exactly like any other letter.
• If you are using the registered symbol and you want it to appear slightly below the line of text, highlight the symbol, go to Format on the taskbar, click on Font, go to the Font tab and put a check mark in the box to the left of Subscript. The registered symbol will drop slightly below your line of text.
• If you don't see the symbol you are looking for in the list, in Windows, try selecting the WingDings font. You will see a different selection of characters to choose from.

Related Articles

• Trademark a Phrase
• Import Fonts Into Word
• Create and Install Symbols on Microsoft Word
• Create Special Characters in Word or Other Applications
• Overline Characters in Microsoft Word
• Insert Phonetic Symbols Into Documents
• Type the Trademark Symbol
• Type a Euro Sign on a Mac

Sources and Citations

• http://www.dummies.com/how-to/content/how-to-insert-special-characters-and-symbols-in-wo.html
• http://tlt.its.psu.edu/suggestions/international/accents/codealt.html*

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